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Asset Management

Asset management is the operational core of Computtite. Everything revolves around assets — physical hardware, software licenses, peripherals, vehicles, lab equipment, or any other item your organization wants to track. Computtite handles the full lifecycle: registration, assignment, reassignment, maintenance tracking, license management, and eventual decommissioning, with a complete immutable history for every step.

What an Asset Contains

Every asset in Computtite has a core set of information plus fully customizable fields defined by its Asset Type:

  • Asset Type: The category this asset belongs to (e.g., Laptops, Servers). Determines which custom fields are available.
  • Custom Fields: The fields your team defined for this type — serial number, model, RAM, purchase date, etc. Derived fields (like "Days until warranty expires") are calculated automatically from date fields.
  • Status: A label for the asset's operational state. Common values: active, assigned, maintenance, repair, retired, decommissioned, loaned, storage. Your team defines what statuses make sense.
  • Assigned To: The employee currently responsible for this asset, if any.
  • Department: The department this asset is associated with.
  • Image: An optional photo of the asset, useful for visual identification during field audits.
  • Visibility: Controls which workspace members can see this asset (Cloud mode only).

The Asset Browser

The main asset view is a sortable, filterable data grid. By default it shows all assets of the selected type, with columns derived from the type's field definitions. You can:

  • Switch between asset types using the type selector at the top. Only active asset types are shown.
  • Search across all text fields in real time using the search bar.
  • Filter by any field relevant to the selected type — the filter options are schema-aware, meaning if you are viewing Laptops, you can filter by RAM, operating system, or warranty expiration date. If you switch to Servers, the filter panel shows server-specific fields instead.
  • Sort by any column (ascending or descending) by clicking the column header.
  • Click any row to open the asset detail panel — a right-side drawer showing all fields, the current assignment, the full assignment history, attached licenses, and action buttons.

Assignment History

Every time an asset is assigned to or returned from an employee, Computtite records it permanently. Each record captures who had the asset, when the assignment started, and when it ended (blank for an active assignment). Only one assignment can be active per asset at a time.

Past assignment records can never be deleted through the normal UI — you always have a complete, trustworthy chain of custody for every piece of equipment.

The assignment history is visible from both the asset detail panel and the employee profile page, giving you two ways to answer the question "who had this laptop last year?" and "what equipment does this employee currently have?"

Asset Visibility

In Cloud mode, you can control which members of your workspace can see a specific asset. The visibility setting has three options:

  • Everyone (default): All workspace members with at least Viewer role can see the asset.
  • Admins only: Only members with Admin or Owner role can see and interact with the asset. Useful for sensitive equipment like security appliances, executive devices, or financial hardware.
  • Restricted: Future feature — will allow restricting visibility to members matching specific permission profiles (e.g., only the accounting team can see finance laptops).

Visibility is set per asset from the asset detail panel. Hidden assets do not appear in any list, report, or export for unauthorized members — they are filtered at the query level.

Software Licenses

Computtite lets you attach software license records directly to assets. This is most useful when a license is tied to a specific device (e.g., a Windows OEM key, an Adobe CC seat assigned to a workstation). Each license record contains:

  • License key: Stored securely. In cloud mode, keys are kept server-side and never stored in the application bundle.
  • Provider: The software vendor (e.g., Microsoft, Adobe, Autodesk).
  • Product name: The specific product (e.g., Windows 11 Pro, Creative Cloud All Apps).
  • Seat counts: Total seats and currently used seats. Computtite surfaces a health warning when usage exceeds the total.
  • Expiration date: If null, the license is treated as perpetual. If set, Computtite generates a warning in the workspace health panel when the expiration date is within 30 days.
  • License visibility: License records can be visible to all members or restricted to admins only.
  • Notes: A free-text field for purchase order numbers, vendor contacts, renewal instructions, or any other relevant context.

The Licenses report (accessible from the Reports section) aggregates all license records across your workspace, making it easy to audit your software compliance at a glance.

Workspace Health and Signals

The workspace dashboard shows live health signals computed from your current inventory. These signals are categorized by severity:

  • Critical: Expired licenses (past expiration date), seat overages (used seats exceed total), or assets that have been in maintenance for an unexpectedly long time.
  • Warning: Licenses expiring within 30 days, assets that have been unassigned for a long time, employees who have no assets assigned, or assets missing key fields.
  • Info: Assets without photos, optional completeness suggestions.

Each health signal shows a count and a breakdown by asset type — so "5 licenses expiring soon" also tells you which types those licenses are attached to.